These are the minutes recorded from meetings of the Watauga County Farmers' Market board and members.
Please note that minutes are posted here after they are approved at the following meeting, and there could be a significant delay between the time the minutes are recorded and the time they are approved.
These are the minutes from the 2007 - 2008 season, starting with the general meeting in 2007.
Meeting started at 12:30 Sept. 8th 2007
Attending: Cheryl Piracci, Jeff Thomas, Billy Ward, Susan Wright,
Elisha B., Karl Doege, Karen Bauman, Susan Graham
Susan G. told us the market would be the Saturday after Thanksgiving
at 10-2pm
Karen will ask Diedra if she will do the advertising for $100 with a
$600 budget.
There will be no new members just for this market and no jurying of
wreaths required.
Susan G. wants to do 3 ads in the Mt. Times and the High Country
Press, plus flyers printed.
We may need to get a porta -potty if the restrooms remain closed for
the season
The meeting was adjourned at 1:00
Farmers' Market Meeting Minutes
10-31-07
Jeff Thomas, Susan Graham, Cheryl Piracci, Richard Boylan, Don Cox, Karl Doege, Karen Bauman.
A letter will be sent out to all of the vendors who signed up for the holiday market. Karen will call to reserve one deluxe handicapped john.
The banner should go next to the Wachovia Bank. Karen will check with
the town. Susan will check into sign stands and Karen will count existing holders.
Susan Graham moved that the manager will be paid $200 for the holiday market. This passed.
Don Cox moved that each vendor will be limited to either a vehicle or trailer at their approved vendor space with no vehicles or trailers in the vending space, which is the 10x10 space. This passed.
The next meeting will be on Thursday, November 15 from 2-4PM.
The meeting was adjourned.
Watauga County Farmers’ Market
Minutes
Monday, December 3, 2007
Present: Billy Ward, Alicia Breton, Karl Doege, Karen Bauman, Jeff Thomas, Cheryl Piracci, Susan Graham, Richard Boylan, Don Cox
The meeting opened at 2:20 p.m. at the North Carolina Ag Center, King Street, Boone, NC.
Minutes from last meeting (Oct. 31, 2007) were read. Alicia moved they be approved.
Motion carried.
Treasurer’s Report: Cheryl Piracci reported that we currently have about $1000 less this year than at this time last year. This does not represent a problem. A motion to approve
the treasurer’s report was carried.
Susan Wright resigned her position as Secretary of WCFM as of today. Karl Doege agreed to fill in and take minutes for this meeting.
The Holiday Market, held the Saturday after Thanksgiving, 2007, was a huge success. There were many people in attendance.
The Officers and the Board of Directors of WCFM agreed to hold regular meetings on the first Monday of each month at 2:00 p.m. at the Ag Center.
There was much discussion concerning the jurying of crafts. Alicia Breton made the following motion: “Crafters who were juried in for year 2007, who are in good standing, will automatically be accepted in year 2008. However, new crafts by existing vendors, and new vendors, will need to be juried for next year (2008). This will call for a change to the WCFM “Guide for Crafts.” A revised “Guide for Crafts” will be mailed to existing vendors. The revised “Guide for Crafts” will be available to new vendors.” The motion was approved.
The Board and Officers approved the following schedule of events for year 2008:
May 10: Band. “Plant and Herb Festival Day”
June 7: Band. “Spring Greens Day”
June 18 Wednesday Market opens, running to Sep. 10.
July 5: Band. “Red, White and Blue Day”
August 9: Band. “Garlic and Tomato Day”
August 30: Cooking Demo
Sept. 20: Band. “Customer Appreciation Day”
Oct. 11: Band. “Appalachian Craft Day”
There was much discussion concerning the advertising and promotion needs of WCFM, including what has been done in the past and what needs to be done in the future. There is a seeming consensus of the Officers and Board members that Karen Bauman, if she has an assistant, will be able to coordinate her job as Manager with Advertising and Promotion, provided that adequate job descriptions are provided for each position. The idea was also set forth that a third individual might be needed to carry out some utilitarian jobs, including the selling of “T” shirts and sweatshirts.
Karen Bauman expressed her need for a storage space to meet the needs of her job as Manager. Board members and officers are putting feelers out to find a suitable space, preferably with phone and power, at minimal expense.
There was discussion concerning interpretation of the “60-40 Rule” The consensus is that the rule, as stated, is vague and open to various interpretations. The option exists to change the rule to something that is clearer and more enforceable. Members will bring proposals for such change (to the next meeting).
Meeting adjourned at 4:00 p.m.
Next meeting: Monday, Jan 7, 2008, Ag Center Building.
Respectfully submitted:
Karl Doege
Watauga County Farmers’ Market
Minutes
Monday, January 7, 2008
Present: Alicia Breton, Karl Doege, Karen Bauman, Jeff Thomas, Cheryl Piracci, Susan Graham, Richard Boylan, Don Cox
The meeting came to order at 2:10 p.m. at the North Carolina Agricultural Center, King Street, Boone, NC.
Minutes from last meeting (December 3, 2007) were approved with one correction, namely changing the date of the previous meeting from November 2007 to October 2007.
The Treasurer reported a balance of $4195.49 as of December 31, 2007. The opening balance on January 1, 2008, was $6,214.50. This Jan.1 balance is about $2000 less than anticipated and reflects expenses associated with the post Thanksgiving Farmers’ Market of 2007. The Treasurer expressed the wish that the Board of Directors look in greater detail at the financial picture at the next meeting.
The Treasurer’s report was approved.
A letter from Linda McAllister was read and discussed. This resulted in a general discussion concerning the outlook for membership for the 2008 Market, the possibility of the need to raise fees and other related issues. Linda’s membership, and that of all other vendors, depends on her ability to comply with the WCFM “Guidelines for Crafts,” revised as detailed below. Alicia will notify Linda, by phone, of the Board’s discussions. Notification will also be made to David Mezyinski and Mary Harmon via telephone.
Revisions to the body of the WCFM “Guidelines for Crafts,” are as follows:
Paragraph 2: The penultimate sentence will read: “The Crafts Committee will be composed of two current vendors plus three honorary members chosen by the Board of Directors.”
Paragraph 3: This sentence is changed to read: “100% of all crafts sold at the market must be hand crafted by the vendor.”
Paragraph 4: This sentence is changed to read: “All craft items by any Market Vendor will be juried every odd numbered year, i.e., 2009, 2011, etc.”
Paragraph 6: This paragraph is changed to read: “Additional jury dates will be at the discretion of the Board of Directors.”
Added to the Guidelines will be a statement to the effect that crafters are responsible for notifying the WCFM Manager concerning whether or not they will be returning to the 2008 Market. Such information must be provided to the Market Manager in order to insure that the crafter’s space will be available at the 2008 Market. Notification must be made to the Market Manager by February 28, 2008.
Vendors will be notified that the WCFM Craft Jury will be held on the 2nd Saturday of April, (Apr. 12), 2008.
Vendors will also be notified that the Annual Meeting will take place on March 17, 2008.
These measures and changes were all approved by the Board of Directors.
Advertising and Promotion issues were discussed. Richard Boylan moved that Karen Bauman undertake the position of Advertising and Promotion Manager. Alicia Breton seconded the motion. Approved.
An assistant to Karen will be considered at another time, i.e., after she has considered a job description for such a position.
The Board authorized Karen to look at the facility at Old Mable School as a possibility for using it as office space to accommodate her needs as Market Manager/Advertising and Promotion Mgr. Karen will inform the Board of her findings.
The meeting was adjourned at 3:30 p.m.
The next meeting will be held on February 4, 2008, at the Agricultural Center.
Watauga County Farmers’ Market
Minutes
Monday, February 4, 2008
Present: Richard Boylan, Billy Ward, Cheryl Piracci, Karen Bauman, Susan Graham, Jeff Thomas, Karl Doege
The meeting opened at 2:10 p.m. at the North Carolina Ag Center, King Street, Boone, NC.
Minutes from the previous meeting were approved.
Treasurer’s Report: The proposed 2007 budget was $16,750.00. Actual WCFM expenses in 2007 came to $21, 118.00. The Checking Account balance as of this date is
$3,409.49.
The Board expressed its awareness that the 2007 excess expenditures, and the reasons for them, should be brought to the attention of the membership.
The Treasurer’s report was approved.
The Board adopted a budget of $19,937 for the year 2008.
The Board passed a motion made by Richard Boylan to change the WCFM fee structure by altering the wording of Rule 15 of the WCFM by-laws to read as follows:
Annual membership fee is $65.00 unless both the season’s rent and membership
fee are paid in full at sign-up. If so, the fee will be reduced to $50.00. Each
business may purchase one membership per year. Weekly fees are $6.00 under
the sheds and $5.00 in the open. Rent on Wednesdays is $3.00. All new members
are on probationary status for the first season.
The Board considered a letter from Billy Moretz concerning “Second Space” regulations. Further discussion was tabled until the next meeting.
The meeting adjourned at 4:20 p.m.
The next meeting will be held Monday, March 3, at 2:00 p.m. Weather permitting, it will open at the WCFM facility at Horn-in-the-West parking lot, Boone
These are the minutes from the 2006 - 2007 season, starting with the general meeting in 2006.
9/30/06 Watauga County Farmers' Market Board Member Meeting:
The Special Event in October will be called Discover American Crafts
Our CD will be rolled over for another 6 months,; the balance it $4100
Our Checking balance is $6341.00
T-shirts that cost $2043.06 are selling well
Karen will order another $500 of t-shirts
Richard read the last minutes and they were approved.
Anna Shirley was paid the balance for the advertising. We will need a new
person for 2007.
Old Business:
We will have a band on October 6th 9:30-11:30 For Discover American Crafts
Day
The Blue Ridge Fiber Guild will setup a demonstration.
The Last weekend in October will be the Apple Festival at the Horn.
New Business:
Jerry Harvey submitted an application to sell produce for the year 2007.
It was approved.
There was some discussion as to what constituted a pre-made item. No action
was taken.
Dr. Dorgan wants 6 people to discuss the Farmers' Market at a conference in
Knoxville, TN
There were questions about who would pay for this, and further action was
tabled.
Helen Day will be sent a warning regarding her canned goods by certified
mail this week.
Next meeting will be Thursday November 2 at the Agricultural building 7PM.
The meeting was adjourned.
11/10/06 WCFM Board Member Meeting
Attending: Billy, Cheryl P. Richard Boylan, William Edmenstin, Susan Graham,
Karen Bauman, Karl Doege, Jeff Thomas, Susan Wright
Jeff requested people send an agenda before they come to a meeting. He also
handed out to the board the Robert's rules of Order for Board Members to
follow.
Richard Boylan mentioned Dr. Dorgan wants the market to run the I-9's and
the W-2's through the WCFM.
This was tabled until further information from Dr. Dorgan.
Treasurers Report:
Balance $7611.56 in the checking account
In May 2006 we had $4600.
It was suggested that we spend more on bands in 2007.
We still need to pay for the toilet paper at the Horn.
Brad from Lily Patch was suspended for the last two weeks of the Market
because of the problems with sales of un-inspected meat sales.
There was a motion: A letter be sent to Brad and Susan Coffey regarding the
suspension because of meat sales. If repeated there will be a permanent
suspension. The motion passed.
New t-shirts and sweat shirts were printed.
New Business:
Bill Moretz submitted a letter of suggestions. They were discussed and the
provisional first year membership was tabled.
There was a motion to waive the fees for Brian Selby for the part of the
year he wasn't at WCFM.
The motion did not pass.
He will need to pay the fee if he wants a permanent space and seniority for
next year.
Molasses discussion was tabled until Karen get rules information.
A sympathy card was sent to Sandi Henry.
We may need a new Assistant Manager for next year.
There was a discussion of times people must be at the market. 7:30 was
decided without a vote. People must otherwise call ahead to Karen.
The Annual Meeting will be March 19th at 7PM
We will need an advertising person.
April 14th will be the crafts jury. There was some discussion of the times.
The next meeting will be Monday the 27th at 10am.
Karl Doege moved to adjourn at 11:45
11/27/06 Watauga County Farmers' Market
Board Members attending: Susan Graham, Sheila, Kyle, Jeff Thomas, Cheryl
P., William, Richard Boylan, Karen Bauman and Susan Wright
Checking Account now has $6447.89
The minutes from 9/30/06 and 11/2/06 were read and approved.
There was discussion of the meat handling rules. Individuals need a
meat handlers license for frozen and unfrozen chicken beef, etc.
Old Business:
The Horn in the West is paid up for the year.
There was discussion of molasses rules for NC. It was in question if
there was a labeling requirement. Any ruling for the market was tabled.
New Business:
Bill Moretz's letter regarding provisional membership was read. And
there was a discussion of a 1st year membership.
A motion was made to ask for additional information on the yearly
application. In the rules we will add "all new members are on
probationary status for the 1st season". This was Approved
Second Space discussion was tabled
Crafts committee was tabled
Also tabled was discussion of what is a membership and what is a
household.
The next meeting will be at 10am on January 22, 2007
The meeting was adjourned.
11/27/06 Watauga County Farmers' Market
Board Members attending: Susan Graham, Sheila, Kyle, Jeff Thomas, Cheryl
P., William, Richard Boylan, Karen Bauman and Susan Wright
Checking Account now has $6447.89
The minutes from 9/30/06 and 11/2/06 were read and approved.
There was discussion of the meat handling rules. Individuals need a
meat handlers license for frozen and unfrozen chicken beef, etc.
Old Business:
The Horn in the West is paid up for the year.
There was discussion of molasses rules for NC. It was in question if
there was a labeling requirement. Any ruling for the market was tabled.
New Business:
Bill Moretz's letter regarding provisional membership was read. And
there was a discussion of a 1st year membership.
A motion was made to ask for additional information on the yearly
application. In the rules we will add ³all new members are on
probationary status for the 1st season. This was Approved
Second Space discussion was tabled
Crafts committee was tabled
Also tabled was discussion of what is a membership and what is a
household.
The next meeting will be at 10am on January 22, 2007
The meeting was adjourned.
WCFM 2/19/07
Attending: all board members except Susan Graham
New Business: Rule 3c addition was probationary status the first year.
Already approved.
Crafts jury April 14 9-10 am to bring in crafts Jury at 10-12am Pick-up at
12noon
A second my be held in June, but not definite so the craftsmen need to come
in April and everyone needs to bring all there crafts.
Karl proposed the crafts members be limited to 45 members, which is about
1/2 of the total present membership. Richard seconded and it was approved.
Karen will send cards to the members about the annual meeting.
Susan will send notices to the various newspapers in regards to the annual
meeting.
Rule #15 The membership fee is $50 unless, the season's rent and $35
membership fee are paid at signup.
This proposal was suggested by Richard and it was approved by the board.
This should help lessen the time consuming collection of fees for the market
manager.
Diedra needs a list of suggestions for the Advertising.
Karen will ready the ballots, the new rules and the food rules.
Discussion of the annual meeting.
Members will be asked at the annual meeting if they are interested in an
afternoon Thanksgiving Market at the Horn and if any will have Christmas
trees to sell. This is tentative and the Horn management must be asked
before we proceed.
Susan made a motion: to Enforce the rules #15 and #7 as they apply to the
membership of Sheila and Alisha. This was approved by the board.
The board will meet before the annual meeting.
The meeting was adjourned at 1 PM
February 12, 2007 10:00am
Attending: Jeff Thomas, Karen Bauman, William Edminsten, Cheryl P.,
Richard Boyln, Sheila Eldreth, Susan Wright, Billy
The 11/29/06 minutes were read and approved
5 people will be going to the Appalachian Historical Society Conference,
they will be remburished by the Society for most of their expenses.
The Annual meeting will be Monday March 19, 2007
Deidra Smith will be doing the Advertising for the WCFM in 2007 with a
budget of $4000
The general budget for the entire WCFM was approved @ $16,7050
There will be an article in 'Southern Living Magazine' sometime this summer.
The budget will be printed for the annual meeting.
The second space decision was tabled again this year.
Also tabled was the membership and household discussion.
Space and attendance discussion was tabled.
Next meeting will be February 19 10am at the Ag. Building
We have 87 members.
Susan will combine the minutes and the present rules after talking to
Susan Graham.
A card will be sent to Troy Greene's family.
Meeting was adjourned at 12:00
*Calendar of Events planned for the 2007 Season:
*Cleanup Day April 28
May 12, Plant and Herb Day
June 9, Spring Greens Day
July 7th, Red, White and Blue Day
August 11 Garlic and Tomato Day
September 1, cooking Demo
September 15, Customer Appreciation Day
October 13, Appalachian Crafts Day
October 27, Apple Festival
Minutes of the WCFM Board of Directors
Location: Bald Guy Brew on Hwy 105 Bypass
April 3, 2007
Board Members Attending: Jeff Thomas, Susan Graham, Richard Boylan,
Don Cox, Alicia Breton, Cheryl Piracci
Others Attending: Karen Bauman, Mgr. Diedre Smith, Advertising
The meeting came to order at 10:20 am.
It was determined that there was a quorum.
Under new business: Richard Boylan made a motion that Diedre Smith would be hired as the market’s advertising person. The motion passed unanimously.
Advertising ideas presented by Ms. Smith were discussed along with the advertising budget in mind. It was decided to advertise in the High Country Press since they gave us a discounted rate. Postcards would be printed to be distributed by various sources around the High Country. A text ad on Ray’s Weather website would be utilized for the season. Billboards would not be pursued this season.
Under old business: The second space issue was briefly discussed. The new committee on second spaces will give recommendations for the board to act on.
The meeting was adjourned at 12:05pm.
These are the minutes from the 2005 - 2006 season, starting with the general meeting on April 11, 2005.
Watauga County Farmers' Market General Meeting Minutes
April 11, 2005 7:00pm
Board members present: Richard Boylan, Susan Graham, Alicia Breton,
Jeff Thomas, Karen Bauman.
The minutes from the 2004 meeting were read. Jon Bost made a motion
they be accepted as read, this was approved.
Jeff gave the president's report. He stated that board members and
officers had resigned since the last meeting, along with the managers.
Susan gave the building committee report. The parking lot is to be
repaved. The state feels we are not open enough hours for large road
signs. Blake Brown with the Town of Boone replaced the smaller brown
signs within a week of her visit and will put out more. Chris Parsons
will maintain the bathrooms at the Horn.
Carol Miller gave the events committee report. A special event is
planned for the first Saturday of every month.
Karen reported on the advertising committee. The advertising budget
for 2005 was set at $4,000.00.
Jeff read the treasurer's report.
Richard reported on grants. New River Community Partners awarded us
$500 geared toward events.
Carol Miller made a motion that any new rules adopted for the 2005
season be tabled. This was approved by the general membership.
Sammie Sigmann moved the rules for 2004 be followed until the 2006
season. This was approved by the general membership.
Karen Bauman moved the By-Laws be amended so that officers would be
elected before board members. This was approved by the general
membership. By-Laws Article VIII Order of Business: Items 7 and 8 will
be switched.
Elections were held. The new officers are: Jeff Thomas, president;
Susan Graham, vice-president; Cheryl Piracci, treasurer; Karen Bauman,
secretary.
Board members will be:Alicia Breton, Carol Miller, Rebecca Kaenzig,
William Edmisten, Richard Boylan.
Fred and Helga King brought a request to sell hotdogs at the market.
A porta-potty on the grounds was requested.
Sheila Shermann has agreed to act as manger for the opening of the
market. A call for a permanent manager was presented to the
membership.
Dickie Jarrett made a motion the meeting be adjourned. This passed
unanimously and the meeting was adjourned.
WCFM Minutes 1/5/06 (revised)
Attending: Jeff Thomas, Susan Graham, Karen Bauman, Richard Boylan, Rebecca K. Cheryl P., William Edminsten, Alicia Breton, Susan Wright
Karen brought a copy of the website referral statistics.
Minutes were read by Karen for the 11/2/05 meeting.
The minutes were approved.
New Business:
Karen noted that Nancy Underwood has a meat handler¹s license and wants to sell meat at the WCFM.
This was approved.
It was mentioned that there needs to be a handout about meat.
Karen said she has not been able to get a hold of any set rules.
In reference to the lease; Cheryl said everyone with sheds and the WCFM needs to get 1 million dollar liability and 2 million aggregate insurance coverage, in order for WCFM to get lease with SAHA finalized. Cheryl is working with Freda Greene Ex. Vice President of SAHA. Susan G.: The craft committee met and came up with guidelines that were on the handout she gave us. (See handout)
All crafts will be juried each year.
There will be 5 people on the committee.
Karen: The approximate # of members needing jurying is 44 out of 132.
The guideline will be sent out to all members with general meeting information and a copy of the rules.
Susan G: We could limit the crafters to 45.
Alicia: moved to approve The Guidelines, Rebecca 2nd.
It was approved with a minor word change.
Richard: Moved to put Cheryl, Susan Graham, and Roger on the Craft Committee.
It was approved.
Susan G. Moved to put Rita Collie, and Mike Biczel on the Crafts committee as non-market-members.
It was approved
Jeff moved that Susan Wright be made Secretary. Rebecca 2nd.
It was approved
It was briefly discussed what to do about being short one board member.
There was discussion of county rules not following the by-laws. The by-laws now state Watauga and surrounding counties.
Susan G.: Moved to change the rule #2
Membership is open to the following counties: Watauga, Ashe, Avery, Caldwell, Wilkes and Johnson counties. Produce growers from other counties will be allowed non-voting membership on a case by case basis by written application to the board Those exceptions will be non-voting, but paying members. Alisha 2nd.
It was approved.
Next meeting we will discuss the 2nd space rules and labeling.
Susan G.: said she will develop the crafter letter and the county letter.
We will require the non-county people to fill out the basic application to apply to the board.
Next meeting is Jan. 30 at 6pm at the Ag. Building.
The 1st Craft Jury is April 8th 8-1pm.
The annual meeting is now set for 7pm, April 10th at the Ag. Building.
WCFM Board Meeting, May 17, 2006
Present: Susan Graham, Jeff Thomas, Karen Bauman, Richard Boylan, Sheila Eldreth, Cheryl Piracci, William Edmisten
Treasurer's Report read by Cheryl
Rent needs to be paid - $1500 due next week.
Minutes from last two meetings read by Cheryl. Approved as amended.
Old Business:
Need to find Assistant Market Mgr. Karen's son will be here until end of June. Jeff has asked Christof.
Advertising Budget: Annan Gabe submitted a proposal that is $221.14 over original budget, but includes weekly ads in High Country News, plus special event ads in Mtn. Times, etc. Jeff motioned to approve additional funds. Motion passed unanimously.
Rent: Jeff and Susan signed lease for $3000. Susan motioned to increase rent budget from $2500 (projected) to $3000 (actual). Motion passed unanimously.
Signs: Not enough people putting them yet (i.e.- the 8 in-town signs). We need to get someone who travels 105, to put signs up near bypass and at High School. Possible volunteers who travel that way include CHarles Church, Jon Bost, and William Edmisten. Karen will ask Charles first to help spread the work-load. If no one from Valle Crucis/Foscoe agrees to do it, we can also choose another in-town location.
Caft Jurying:We have approved all past craft vendors who are still eligible to sell (i.e.- not out-of-area folks), except for some basket-making folks. Karen has a waiting list posted on the web site, and we should promote it to interested craft vendors. There are still some vacant spaces, but that could be due to weather and slow produce growth. We are being stricter with new crafters as well. Craft jury will meet again when there are at least 10 vendors on the waiting list.
A quilt guild wants to sell raffle tickets. They can come once as a non-profit (if indeed they are a non-profit), but if they want to sell quilts, they need to join as a group and be juried.
Jeff was approached by Jerry Williamson with a rumor that we had banned the Democratic Party from the market. We have not done anything of the kind, but the group came to consensus that obnoxious, haranguing behavior from any group at any time.
Jerry Harvey's membership: Jerry Harvey has applied as an out-of-area produce vendor. He intends to come on Saturdays and Wednesdays for >20 weeks. Susan moved to accept his application. Motion passed unanimously.
Craft appeals: Board will still be final appeal, but current appeals will be eligible to resubmit to craft jury at next jurying session. If craft jury denies these crafts again, a more-detailed explanation of critique and needs for improvement. In the case of painted flower pots (Rachel, Susan B), they can be sold as "plants" if there is a home-grown plant inside them. Pots sold separately must be juried.
Market sheds need to be painted. Board voted unanimously to hire it out at $15/hr. Cheryl will contact painter.
Masseuse wants to join market. Such applications had been denied in the past. Board informally decided to let this precedent stand.
These are the minutes from the 2004 - 2005 season, starting with the general meeting in 2004.
Watauga County Farmers' Market Board Meeting
April 5, 2005 6:30pm
Attending: Rebecca Kaenzig, Jeff Thomas, Richard Boylan, Bill Moretz, Mari McGuinn, Peggy Stubbs, Susan Graham, Alicia Breton, Sheila Sherman, Karen Bauman.
Jeff read the letter of Sissy's resignation from the Board of Directors.
Jeff read the letter from Iva Lee Hayes. It reads as follows:
"Hi,
I am sending this e-mail in behalf of my mother - Iva
Lee Hayes. She requests that this be read at the next
Board meeting AND be included in the minutes as a matter
of public record. She says "I have always followed the
rules of the Watauga County Farmers Market to the best
of my knowledge. I was under the impression that I could
still sell all the items that I have been selling all
these years. At no time has anyone, (Market Managers,
Board members or Officers) asked me not to sell any of
the items on my table, except some Bolick pottery that I
put out on one occasion. One of the Managers said I
could not sell it, and I immediately took it from my
table and have never once put it out again. I am very
upset to learn that I have been considered a problem for
the market, as I have worked hard for thirty years to
help make this a good market. Although I don't agree
with the proposed changes that take away so much of my
business- I will as I have always done-follow the rules
as they are explained to me!" Sincerely, Iva Lee Hayes
4-4-05"
The minutes from the March 21, 2005 meeting were approved unanimously with corrections:
Instead of reading: Bill brought up the need for an advertising budget so that the Opening Day Celebration could be planned. Alicia moved we budget 4,500 for the events committee. Karen seconded, it passed unanimously
Now reads: Bill brought up the need for an events committee budget so that the Opening Day Celebration could be planned. Alicia moved we budget 4,500 for the advertising committee. Karen seconded, it passed unanimously
Alicia moved we amend rule 16 to read: All suggestions, complaints, comments must be presented in writing to the Board of Directors, signed by the member with their name, address, and telephone number and/or presented in person to the board. Rebecca seconded, it passed unanimously.
Alicia moved we create a rule stating: A vendor may sell items for no more than two other non-present members. Karen seconded, it passed with 1 opposed.
It was discussed and agreed that any rule broken by a non-present member is the responsibility of the vendor in attendance.
Richard moved that rule 4 be changed to: 70% of all produce(i.e. fruit, vegetables, honey, eggs) sold at the market must be home-grown by the member. Susan seconded, it passed unanimously.
A grant from NRCP has been awarded to WCFM and must be spent before May 31.
Susan brought guidelines for Non Farm crafts. Karen moved the guidelines be accepted with amendments, Bill seconded, it passed unanimously.
Karen Miller's e-mail requesting documents and a response to Kim's letter of resignation was read.
Horn in the West has a new manager, Chris Parsons. The Horn will extend our lease until July and would like to negotiate at that time. The parking lot will be repaved in May.Chris will be there on cleanup day to discuss markings, storage sheds, and signs.
The next meeting will be April 11 at 5:00 before the general meeting.
Richard moved, Susan seconded, the vote was unanimous.
The meeting was adjourned at 8:45.
Watauga County Farmers' Market Board meeting minutes
11-02-05
6:00pm
Attending : Cheryl Piracci, Jeff Thomas, William Edmisten, Alicia
Breton, Susan Graham, Richard Boylan, Karen Bauman.
Guests : Karl Doege, Sheila Sherman, Jeanette Edmisten, Garland and
Sandra Keller, Kim and Judy Miller, Bobbie Rudiskill.
Carol Miller and Shelton Lindau both submitted their resignations from
the board.
The bluegrass band has agreed to play again next year.
The Town has modified the lease between the Town and the Horn. The
sheds and the signs were on the agenda but neither was resolved. The
Town is supportive of us. Liability insurance is needed on two sheds;
Cheryl will check on this. Reba checked with Farm Bureau about her
shed and was told that only 1 millian coverage is available.
The minues from the 9-10-05 meeting were read, Cheryl moved they be
accepted as read, Susan seconded the vote was unanimous.
A request from Carol Davis was read:
> We lost 1/3 of our blueberry crop to drought this year. We are
> finished for the season. Space #54 will be available for other
> vendors through the end of October.
>
> We are asking for a waiver of the additional fees for this season
> due to our loss.
>
> Please let me know if my stolen items ever show up.
>
> Sincerely,
> Carol Davis / Butler Bluberries
Richard moved we apply the dues rules, Alicia seconded, all voted in
favor.
The board has the right to appoint officers to fill vacancies, the
concensus was to table the discussion.
A letter from Bill Moretz requesting we rescend the second space rule
was read. He also requested the corner space if it was available.This
will be discussed in 2006.
There was discussion about what to do with sheds belonging to
individuals when the owner retires. Susan made a motion station that
when one of the three vendors who own private sheds retires, the owner
must move the shed unless it is sold to the market. Alicia seconded,
the motion passed unanimously with Cheryl abstaining from the vote.
A Possible Port-A-Potty and accessable bathrooms were discussed.
Richard spoke of rumors of another farmers' market but has not been able to confirm any such plans as of yet.
There was discussion about allowing additional crafts, requiring 100%
grower for plants, and closer on vegetables.
Sue Counts should be invited to the next meeting.
November 30 is next meeting date, with more meetings after new year.
Alicia moved we adjourn at 7:16, Susan seconded, it was unanimous.