2005-04-05 Board Meeting Minutes

Watauga County Farmers' Market Board Meeting

April 5, 2005 6:30pm

Attending: Rebecca Kaenzig, Jeff Thomas, Richard Boylan, Bill Moretz, Mari McGuinn, Peggy Stubbs, Susan Graham, Alicia Breton, Sheila Sherman, Karen Bauman.

Jeff read the letter of Sissy's resignation from the Board of Directors.

Jeff read the letter from Iva Lee Hayes. It reads as follows:

"Hi,
I am sending this e-mail in behalf of my mother - Iva
Lee Hayes. She requests that this be read at the next
Board meeting AND be included in the minutes as a matter
of public record. She says "I have always followed the
rules of the Watauga County Farmers Market to the best
of my knowledge. I was under the impression that I could
still sell all the items that I have been selling all
these years. At no time has anyone, (Market Managers,
Board members or Officers) asked me not to sell any of
the items on my table, except some Bolick pottery that I
put out on one occasion. One of the Managers said I
could not sell it, and I immediately took it from my
table and have never once put it out again. I am very
upset to learn that I have been considered a problem for
the market, as I have worked hard for thirty years to
help make this a good market. Although I don't agree
with the proposed changes that take away so much of my
business- I will as I have always done-follow the rules
as they are explained to me!" Sincerely, Iva Lee Hayes
4-4-05"

The minutes from the March 21, 2005 meeting were approved unanimously with corrections:
Instead of reading: Bill brought up the need for an advertising budget so that the Opening Day Celebration could be planned. Alicia moved we budget 4,500 for the events committee. Karen seconded, it passed unanimously
Now reads: Bill brought up the need for an events committee budget so that the Opening Day Celebration could be planned. Alicia moved we budget 4,500 for the advertising committee. Karen seconded, it passed unanimously

Alicia moved we amend rule 16 to read: All suggestions, complaints, comments must be presented in writing to the Board of Directors, signed by the member with their name, address, and telephone number and/or presented in person to the board. Rebecca seconded, it passed unanimously.

Alicia moved we create a rule stating: A vendor may sell items for no more than two other non-present members. Karen seconded, it passed with 1 opposed.

It was discussed and agreed that any rule broken by a non-present member is the responsibility of the vendor in attendance.

Richard moved that rule 4 be changed to: 70% of all produce(i.e. fruit, vegetables, honey, eggs) sold at the market must be home-grown by the member. Susan seconded, it passed unanimously.

A grant from NRCP has been awarded to WCFM and must be spent before May 31.

Susan brought guidelines for Non Farm crafts. Karen moved the guidelines be accepted with amendments, Bill seconded, it passed unanimously.

Karen Miller's e-mail requesting documents and a response to Kim's letter of resignation was read.

Horn in the West has a new manager, Chris Parsons. The Horn will extend our lease until July and would like to negotiate at that time. The parking lot will be repaved in May.Chris will be there on cleanup day to discuss markings, storage sheds, and signs.

The next meeting will be April 11 at 5:00 before the general meeting.

Richard moved, Susan seconded, the vote was unanimous.
The meeting was adjourned at 8:45.

2005-11-02 Board Meeting Minutes

Watauga County Farmers' Market Board meeting minutes

11-02-05

6:00pm

Attending : Cheryl Piracci, Jeff Thomas, William Edmisten, Alicia
Breton, Susan Graham, Richard Boylan, Karen Bauman.

Guests : Karl Doege, Sheila Sherman, Jeanette Edmisten, Garland and
Sandra Keller, Kim and Judy Miller, Bobbie Rudiskill.

Carol Miller and Shelton Lindau both submitted their resignations from
the board.

The bluegrass band has agreed to play again next year.

The Town has modified the lease between the Town and the Horn. The
sheds and the signs were on the agenda but neither was resolved. The
Town is supportive of us. Liability insurance is needed on two sheds;
Cheryl will check on this. Reba checked with Farm Bureau about her
shed and was told that only 1 millian coverage is available.

The minues from the 9-10-05 meeting were read, Cheryl moved they be
accepted as read, Susan seconded the vote was unanimous.

A request from Carol Davis was read:
> We lost 1/3 of our blueberry crop to drought this year. We are
> finished for the season. Space #54 will be available for other
> vendors through the end of October.
>
> We are asking for a waiver of the additional fees for this season
> due to our loss.
>
> Please let me know if my stolen items ever show up.
>
> Sincerely,
> Carol Davis / Butler Bluberries
Richard moved we apply the dues rules, Alicia seconded, all voted in
favor.

The board has the right to appoint officers to fill vacancies, the
concensus was to table the discussion.

A letter from Bill Moretz requesting we rescend the second space rule
was read. He also requested the corner space if it was available.This
will be discussed in 2006.

There was discussion about what to do with sheds belonging to
individuals when the owner retires. Susan made a motion station that
when one of the three vendors who own private sheds retires, the owner
must move the shed unless it is sold to the market. Alicia seconded,
the motion passed unanimously with Cheryl abstaining from the vote.

A Possible Port-A-Potty and accessable bathrooms were discussed.

Richard spoke of rumors of another farmers' market but has not been able to confirm any such plans as of yet.

There was discussion about allowing additional crafts, requiring 100%
grower for plants, and closer on vegetables.

Sue Counts should be invited to the next meeting.

November 30 is next meeting date, with more meetings after new year.

Alicia moved we adjourn at 7:16, Susan seconded, it was unanimous.